EVALUATION FORM FOR EXECUTIVE DIRECTOR
The primary purpose of this evaluation is to identify
strengths, weaknesses and to utilize the position of Executive Director as
effectively as possible. It is to provide the employer with a tool so that job
performance can be assessed as accurately as possible. It is a tool to aid the
evaluator in making a decision on detainment or dismissal.
This assessment form is to be completed, signed and dated by the evaluator
and the executive director and kept on file.
INSTRUCTIONS: In the
space beside each item, place a number to indicate the degree of competence as
observed by you, in attaining performance standards. The list below is the
criteria you should use in ascertaining the competence of each area in the
evaluation form as accurately as possible.
5 Demonstrates
competency at the highest level
4 Demonstrates
a high quality performance, exhibits knowledge and background
3 Demonstrates
this competency at a level necessary to perform the requirements of the
position; sometimes
needs direction
2 Considered to possess the competency
required to perform the assignment, but does not meet expectations; needs
supervision and direction; performance requires improvement
1 Considered
to lack the competency to perform the assignments in an effective manner; needs
assistance in implementing required tasks;
no significant
improvement has been noted
N/O Not observed
NOTE: If the evaluator cannot make a rating on at
least 50 percent of the competencies under any one section, then it is
suggested that a N/O should be given to that entire section.
SIGNATURE: Employee's signature does not necessarily
indicate concurrence
Evaluator:
______________________________________________
Date:
_________________________
Executive
Director: ________________________________________
Date:
_________________________
Evaluation
Form for Executive Director
Page 2
TITLE: Executive
Director of the
QUALIFICATIONS: (1)
Bachelor's degree
(2) Willingness to grow
professionally and broaden expertise
(3) Awareness of
athletic and public school problems
REPORTS TO: Board
of Directors of TGCA
TERMS OF EMPLOYMENT: Full time; Salary -negotiable; two
week vacation; school holidays; contract reviewed annually
ENABLING ABILITIES:
1.00 _____ Organizes and administrates
the functions of TGCA.
1.01 _____ Administers the association headquarters office and effectively
maintains a
library of association books, files, past
minutes, memorabilia and hospitality
area for visitors.
1.02 _____ Hires and supervises effectively the office staff.
1.03 _____ Provides an inventory of association equipment and keeps the
board informed
of their status.
1.04 _____ Advises all new officers and chairpersons of their
responsibilities and provides a
copy
of the constitution for their use.
1.05 _____ Secure board and committee sites for called meetings and provide
appropriate
refreshments.
1.06 _____ Available for board
meetings on request of the board.
1.07 _____ Provides
officers and board members with accurate copies of minutes from each
board meeting.
1.08 _____ Attends to
correspondence, requests for information, polling, and balloting as
requested by the board.
1.09 _____
Coordinates any mail out with the newsletter editor.
1.10 _____ Supplies requested
materials and / or information expeditiously and adheres to
deadlines imposed.
1.11 _____ Prepares
for and attends UIL legislative and athletic council meetings.
1.12 _____ Conducts a spring and
fall membership drive and keeps all memberships up to date.
1.13 _____ Prepares
for job review and evaluation at the prescribed meetings.
1.14 _____ Abides by the
constitution and attends to any duties assigned by the board.
Comments:
____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Evaluation
Form for Executive Director
Page 3
2.00 _____ Administrates
association's financial affairs.
2.01 _____ Keeps association books
accurately and makes all reports required by federal and state law.
2.02 _____ Submits a budget proposal at the prescribed
meeting as directed by the budget committee
committee (appointed board
members by association president) for approval by the board.
2.03 _____ Abides
by the approved budget.
2.04 _____ Pays
association bills and prepares a financial statement for auditing purposes and
presents it to the board at
prescribed time for approval.
2.05 _____ Provides a detailed
report of all association expenses (operating and travel) with all
receipts
on file supporting the expenses.
2.06 _____ Ensures
all checking and savings transactions are approved by the association president
and
vice president.
2.07 _____ Procures
approval of checks of $500.00 and over by the association president.
2.08 _____ Solicits bids on items purchased of $500.00 or
over in value.
2.09 _____ Attends to all purchasing by the association
as directed.
Comments:
____________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
3.00 _____ Organizes
and administrates the summer clinic.
3.01 _____ Secures
the dates and sites for the summer clinic as approved.
3.02 _____ Visits and collects
pertinent information on alternative clinic sites as directed.
3.03 _____ Secures summer clinic headquarters,
complimentary and conference rooms as approved.
3.04 _____ Arranges booths for exhibitors at the summer
clinic; procures lecture equipment, supplies,
and materials needed for the summer
clinic (housed in the placement service room.)
3.05 _____ Contracts
exhibitors; provides them with a diagram indicating booth locations and a pass
to
all
association activities.
3.06 _____ Secures
contracts with clinicians and exhibitors in conjunction with the program
director.
3.07 _____ Secures contracts with hotels, convention
centers, athletic facilities, etc. for use at the
summer
clinic.
3.08 _____ Aids
the program director by initiative or request as he/she schedules and conducts
the clinic.
3.09 _____ Conducts a pre-registration drive for the
summer clinic and provides packets for those
members.
3.10 _____ Employs and supervises extra personnel subject
to approval of the board prior to the clinic.
3.11 _____ Conducts registration at the summer clinic and
has prepared packets for enrolling members.
Comments: _____________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Evaluation
Form for Executive Director
Page 4
4.00 _____ Administrates
All-Star arrangements.
4.01 _____ Verifies All-Star selections with membership list.
4.02 _____ Notifies selected all-star players, their coaches, and all-star
coaches; secures commitments from them.
4.03 _____ Secure all-star game
/ match sites and practice sites with written agreements for use of
use of facilities.
4.04 _____ Secures game and match
personnel for the all-star contests.
4.05 _____ Conducts the all-star contests in a satisfactory manner.
4.06 _____ Assists all-star coaches by initiative and/or request.
4.07 _____ Aids officers and board members by initiative
or request with all-star arrangements.
4.08 _____ Arranges and provides all-star housing and
transportation as directed with written agreements.
Comments:
_____________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
5.00 _____ Public relations functions.
5.01 _____ Conducts
a fall and spring membership drive.
5.02 _____ Attends to advertising as needed or directed.
5.03 _____ Provides information to newsletter editor
immediately upon receipt and request
adhering to
deadlines.
5.04 _____ The director coordinates mail outs adhering to
deadlines imposed by publication.
5.05 _____ Maintains a hospitality area in the central office.
5.06 _____ Provides prescribed office hours and has paid staff personnel
available for contact.
5.07 _____ Attends all UIL cross country, volleyball,
basketball, track and softball state events
5.08 _____ Attends regional meetings if requested or
directed by the board.
5.09 _____ Visits and/or speaks to groups when requested
or directed by the board to recruit
new members and publicize the
association.
5.10 _____ Visits meetings or clinics of other
professional associations as directed by the board.
5.11
_____ Coordinates with other
associations towards presenting united proposals to UIL
Legislative and Athletic Councils.
5.12 _____ Solicits pertinent items from persons or firms
interested in girls' athletic achievement.
5.13 _____ Issues letters of thanks to those persons,
schools, or businesses who provided services at the
summer clinic before September 1 following
the clinic.
Comments:
____________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________